Procurement & Finance Manager

Position: Procurement & Finance Manager

Employment Category: Permanent

Location: Uganda

 Position Summary

The Finance & Procurement Manager is responsible for leading and overseeing all financial and procurement activities within the organization, ensuring strategic management of financial resources, procurement processes, and high-value tangible and intangible assets. The role involves maintaining financial integrity, optimizing procurement efficiency, and supporting organizational growth and compliance

 Major Duties & Responsibilities

Financial Management

• Develop, implement, and monitor organizational budgets, forecasts, and financial plans.
• Manage all aspects of accounts receivable, ensuring timely collection of payments and minimizing bad debts.
• Oversee accounts payable, ensuring timely payments to vendors, settlement of claims, and compliance with contractual obligations.
• Conduct regular financial reconciliation, analysis, and reporting, providing management with accurate data on cash flows, receivables, and payables.
• Maintain and optimize internal controls and financial policies to prevent fraud and ensure compliance with statutory regulations and accounting standards.
• Lead the production of financial statements, management reports, and periodic financial analysis.
• Support internal and external audits, ensuring findings are addressed and rectified.

Procurement Management

• Develop procurement strategies aligned with organizational needs, budgets, and standards of value for money.
• Manage end-to-end procurement processes including procurement planning, tenders, contracts, and supplier performance evaluations.
• Ensure procurement activities comply with regulatory frameworks, corporate policies, and ethical standards.
• Lead supplier relationship management, contract negotiations, and vendor performance reviews.
• Promote procurement best practices, technology integration, and cost-containment initiatives.
• Facilitate procurement planning for high-value projects and support cost-efficiency initiatives.

Asset Management

• Oversee management of high-value tangible assets (machinery, equipment, vehicles, property) including acquisition, maintenance, depreciation, and disposals.
• Manage intangible assets such as intellectual property rights, licenses, and proprietary technologies.
• Develop asset registers, conduct periodic asset verification, and reconcile physical assets with accounting records.
• Implement lifecycle asset management strategies to optimize utilization and minimize total cost of ownership.
• Ensure secure storage and protection of high-value assets against theft, damage, or loss.

Risk, Compliance & Governance

• Enforce internal controls, risk management practices, and compliance with relevant laws and standards.
• Promote transparency, fairness, and ethical conduct in all financial and procurement operations.

Reporting & Strategy

• Provide strategic advice on financial planning, asset utilization, procurement risks, and cost savings.
• Prepare and present detailed reports on receivables, payables, asset status, procurement performance, and financial health to the executive management.
• Lead process improvements and automation projects to enhance efficiency.

Perform any additional related tasks as assigned by supervisors or management.

 About You

Education:

• Bachelor’s degree in Finance, Accounting, Procurement, Business Administration, or related fields.
• MBA or related master’s degree is strongly preferred.
• Professional certifications such as CPA and or ACCA, CIPS is a MUST.

Experience:

• Extensive experience in financial and procurement management systems.
• A minimum of 15 years of progressive experience in finance and procurement, with a minimum of 5 years in managerial leadership roles, preferably in construction, real estate, mining, or facilities management.
• Proven experience managing high-value tangible and intangible assets, receivables, and payables.
• Ability to track job‑costing, revenue recognition (POC), and manage budgets to prevent overruns.
• Ability to draft, review, and administer contracts, understand liabilities, claims, and variations.
• Experience in developing sourcing plans, vendor pre‑qualification, bid evaluation, and value‑engineering.
• Proven experience in building cash‑flow forecasts, budgeting, and scenario analysis for project profitability.
• Ability to identify procurement/contract risks, ensuring adherence to local regulations and ethical standards.
• Proficiency in ERP & Procurement Software e.g. Odoo, SAP, Oracle, Microsoft Dynamics, or construction‑specific tools (e.g., Procore, Viewpoint).
• Proficiency in data analytics & reporting using Excel, Power BI, or Tableau to analyze spend, track KPIs (cost variance, on‑time delivery).
• Ability to build strong supplier partnerships, negotiate terms, and manage performance metrics.
• Knowledge in taxation laws and regulations that relate to construction, engineering, real estates, mining and property management spaces e.g. VAT on materials, subcontractor withholding tax, tax incentives, etc.

Additional Skills:

• Strong leadership, strategic thinking, and decision-making skills.
• Proficiency in financial management systems, ERP, procurement software, and asset management tools.
• Excellent negotiation, communication, and stakeholder engagement skills.
• Deep understanding of financial regulations, asset lifecycle management, and procurement best practices.
• High integrity, confidentiality, and professionalism.